Jennifer Lallsingh

NSH - Gwinnett, Lawrenceville, GA 10/2020-Present
Management Assistant
Develops unit schedule, coordinates appropriate staffing, maintains unit records/reports, inputs time and attendance data, maintains proper function of equipment, performs clerical and secretarial duties for the assigned unit.
Administration/Clerical Responsibilities:
• Ongoing balancing of monthly schedule for staff of 80 employees to ensure daily staffing needs are met; shifting, floating, adding staff to the schedule to meet daily needs.
• Maintains staff attendance, tardiness, RAB, and float records for the unit
• Process payroll for over 100 employees using ADP/eTime
• Responsible for daily staffing and scheduling for the department
• Updates associate information on unit lists and in computer
• Disseminates memorandums, notices and interdepartmental mail and provides copies of needed information for distribution as requested. Communicates messages appropriately
• Maintains files for supplies, equipment, payroll, staff education records, and keep all records current
• Maintains current computer scheduling system for changes related to schedules, updates staffing sheets and open shift request
• Coordinates clerical nursing activities as requested

Primary focus on timekeeping and staffing tasks. Performed all receptionist/front desk duties, included but not limited to answers calls, greeting/directing visitors and placed department supply orders while keeping within budget. Maintain educational database using NetLearning. Receive, review and reconcile invoices for agency staff and office supplies. Maintain administrative and department related files, including contracted agency staff.
Assist with Manager’s needs within scope of position.
Performed Staffing & Timekeeping functions:
• Managed time and attendance for over 100 employees which requires extensive detail to staffing sheets and understanding the Kronos system
• Reconciled daily staffing for inpatient units and Float Pool
• Provided the incoming PSC with staffing report and any issues involved
Agency Staffing functions:
• Manage Agency RN and Sitter On-Boarding
• Manage licensure/certification/registry database
• Review all new hire paperwork for completeness, accuracy and necessary documents
• Verify credentials and scheduled necessary classes needed to complete GHS orientation
• Remain in constant communication with both Agency and hiring Directors/Managers
• Provide instructions for CBL completion
• Full cycle invoice reconciliation for all Travelers
• Create and distribute any required orientation rosters/lists/communication